Admin Lead
Description:
Job Responsibilities
- Assist in Stock and Supplies Management of Warehouse Consumables
Monitor and manage inventory levels of consumables (tea, coffee, sugar, stationery, etc.) for all facilities
Conduct regular stock assessments and dispatch supplies as per requirements.
Handle dispatch of promotional items (T-shirts, jackets, flyers, stickers).
Check and address repair needs for items like printers, rider bags, and toner refills.
Address issues with damaged or defective products. - Document Collection
Track and forward official documents from all facilities to relevant departments. - Accruals
Track unpaid bills; update accruals monthly and post to Finance-provided accrual sheets. - Procurement Portal Management
Manage and maintain the procurement portal for all authorized users.
Process approved requisitions and generate purchase orders and purchase requisitions.
Coordinate with vendors for procurement and handle bill submissions to Finance for approval. - Petty Cash Management
Manage petty cash records in Excel.
Settle bills bi-weekly with Finance and cross-check expense summaries, including those for Tier 2 facilities. - Operations Utilities Settlement
Collect and record meter photos from all facilities by the 25th of each month (covering normal and EV charging meters).
Calculate, allocate, and submit utility bill memos to Finance for processing. - Other Utilities Bills
Manage utility payments (water, electricity, waste, etc.) using petty cash.
Confirm transaction details with hub managers and process vendor payments accordingly. - General Administration & Miscellaneous Duties
Facilitate effective communication and coordination across departments for all administration-related activities.
Handle all ad-hoc administrative requests promptly and efficiently.
Job Specifications
- Bachelor/Master’s Degree in Management with 2 yrs of experience
- Preference will be given to the candidates with experience in Administration function
- Problem solving skills and analytical skills
- Must be a team player with decision making ability
- Strong communication and technical skills